JKM Swimschool
JKM Swimschool

JKM Swimschool

If you have any queries or wish to make an appointment, please contact us:

 

07824 813156 07824 813156

jkmswim@yahoo.co.uk

 

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Site Maintained by:

Keith Rippin

JKM Swim School Safeguarding Policy

JKM Swimschool acknowledges the duty of care to safeguard and promote the welfare of children, young people and vulnerable adults and is committed to ensuring safeguarding practice reflects statutory responsibilities, government guidance and complies with best practice and the requirements of governing bodies.

 

About Us

 

JKM Swimschool is registered with the Federation of Small Businesses (FSB) and the Amateur Swimming Association (ASA).

 

Purpose

 

The policy recognises that the welfare and interests of children, young people and vulnerable adults are paramount in all circumstances.  It aims to ensure that regardless of age, ability or disability, gender reassignment, race, religion or belief, sex or sexual orientation, socio-economic background, all children have a positive and enjoyable experience of swimming and aquatic practices at JKM Swimschool in a safe and child centred environment.  We aim to ensure that all participants are protected from abuse whilst participating in swimming and aquatic practices.

 

JKM Swimschool acknowledges that some children, young people and vulnerable adults, including those who are disabled or those from ethnic minority communities, can be particularly vulnerable to abuse and we accept the responsibility to take reasonable and appropriate steps to ensure their welfare.  

 

Our Commitment

 

As part of our safeguarding policy JKM Swimschool will promote and prioritise the safety and wellbeing of children, young people and vulnerable adults.  We will:

 

  • Ensure everyone understands their roles and responsibilities in respect of safeguarding and is provided with appropriate learning opportunities to recognise, identify and respond to signs of abuse, neglect and other safeguarding concerns relating to children and young people,
  • Ensure appropriate action is taken in the event of incidents/concerns of abuse and support provided to the individual/s who raise or disclose the concern,
  • Ensure that confidential, detailed and accurate records of all safeguarding concerns are maintained and securely stored,
  • Prevent the employment/deployment of unsuitable individuals,
  • Ensure robust safeguarding arrangements and procedures are in operation.

 

The policy and procedures will be widely promoted and are mandatory for everyone involved in JKM Swimschool.  Failure to comply with the policy and procedures will be addressed without delay and may ultimately result in dismissal/exclusion from the organisation.

 

Monitoring

 

The policy will be reviewed a year after development and then every three years, or in the following circumstances:

 

  • changes in legislation and/or government guidance as required by the Local Safeguarding Children Board, UK Sport and/or Home Country Sports Councils and all governing bodies appropriate to swimming and aquatic practice, or,
  • As a result of any other significant change or event.

JKM Swim School GDPR Statement and Data Protection Policy

About Us

 

JKM Swimschool is registered with the Federation of Small Businesses (FSB) and the Amateur Swimming Association (ASA).  JKM Swimschool is a provider of swimming lessons, under the Learn to Swim framework, and aquatic services. JKM Swimschool provides lessons for adults and children.  JKM Swimschool employs a number of staff to deliver the services who are all governed by the stipulations of our policies and procedures.  The Data Protection lead is Deborah Bignell who is the Director of JKM Swimschool.

 

GDPR Statement

 

In May 2018, the EU General Data Protection Regulation (GDPR) replaced the existing 1995 EU Data Protection Directive (European Directive 95/46/EC).

 

JKM Swimschool currently complies with applicable data protection regulations and is committed to GDPR compliance across its relevant services.  JKM Swimschool is dedicated to ensuring we are compliant in all areas.

 

JKM Swimschool has reviewed all areas of work relating to GDPR and has updated policies, standards and documents, and has undergone training with staff, ensuring all staff are aware of GDPR and what they are required to do.

 

At JKM Swimschool, we are working hard to serve customers a little better every day.  Looking after the personal data you share with us is a hugely important part of this. We want you to be confident that you know your data is safe.  Additionally, we do not directly work with any third party services.

 

Compliance with the GDPR requires a partnership between JKM Swimschool and ourcustomers in their use of applicable JKM Swimschool services. In this context, JKM Swimschool generally will act as a data processor and our customers generally will act as data controllers.  JKM Swimschool encourages our customers to independentlyfamiliarise themselves with GDPR.

 

 

Data Protection and Privacy Policy and Procedure

 

This policy has been written to ensure clear guidance is given around personal data and how JKM Swimschool uses this.

 

Purposes of Data Collection and Storage

 

JKM Swimschool will hold the details of swimmers that has been provided by parents/guardians/swimmers within our secure, offline database and within paper documents securely stored in the JKM Swimschool office.  This will include class history and progress notes of each swimmer. JKM Swimschool will hold details provided by parents/guardians/swimmers and will use the data for the following purposes:

 

  • For maintaining accurate and up to date records,
  • To respond to any enquiries you may make,
  • To administer details with regard to any events in which the swimmer wishes to participate (and/or has permission to participate in),
  • To deal with any incidents involving the swimmer,
  • To create an individual profile for the swimmer so we can understand and respect preferences and monitor progress,
  • To create anonymised aggregated information about swimmers,
  • To enable JKM Swimschool to potentially secure funding,
  • To contact you about lessons, events, offers and opportunities available from JKM Swimschool by post, email, online or phone (where you have indicated you are happy to hear about these).

 

JKM Swimschoolalso holds data on our staff.  JKM Swimschool directors are the only ones (and the individual staff) able to access this data.

 

Opt Outs

 

You have the right to refuse direct marketing and can do so by advising us at the time of enrolment.  Should you wish to opt back in at any point you are more than welcome to do so.

 

Recording Images – Usage

 

JKM Swimschool may record the lessons and events in which swimmers participate in, and general images of swimmers may form part of the information we hold and use.  In addition to the purposes for general information set out above, JKM Swimschool may use these recordings and images for the purposes of education and training, swimmer analysis, promotion, performance, development and event analysis.  Permission will be sought prior to any images or recordings being used.

 

Please ensure that if you do not want your child’s picture taken or filmed, you have ticked the DO NOT CONSENT to photography on photography permission form.  Should you wish to change your permission status this must be done in writing addressed directly to the Director.  Should JKM Swimschool wish to publish any information with regard to the swimmer we will contact you prior to this to ensure you are happy for this to happen.We anticipate this to be news stories on the website.

 

Swimmer Data – Medical Conditions

 

This information should have been provided via the enrolment form or to JKM Swimschool directly.  This information is again stored within our secure, offline database and within paper documents securely stored in the JKM Swimschool office.The swimmer’s teacher is made aware of medical conditions on an individual and necessitated basis.  These details are held to ensure the swimmer is safe during lessons and any adaptions to the lesson are made to ensure the swimmer can fulfil their potential. Any medical issues are always risk assessed and adaptions made to the lesson, if required.

 

Marketing – Images, Videos or Names

 

Should JKM Swimschool wish to publish an article, social media blog, picture or video of you or the swimmer, JKM Swimschool will contact you prior to this to ensure you are happy for this to happen. We anticipate these areas will predominately be news stories on the website and social media posts following events such as Swimathons and certifications.

 

Customer Rights – Data Handling

 

You are entitled to a copy of your personal data from JKM Swimschool (a small fee will be payable in each case). You are also entitled to amend any of your personal data at any time (by contacting JKM Swimschool directly) such as address changes, medical changes or incorrect information stored.

 

Customer Data – Deletion of Data

 

All customers have the right to have data deleted. This will predominately be when a swimmer leaves JKM Swimschool.  Any customer can advise they would like data to continue to be stored for an agreed period. 

 

Data Usage

 

JKM Swimschool will collect new joiner data through an enrolment form issued by hand on the swimmer’s first day.The details are entered onto the database and the form is held securely in the JKM Swimschool office.  The data will be used to help establish the correct class level for the swimmer and also any adaptions that may be required for the lessons.  First and last names will be provided to the swimmer’s teacher through a register, along with any vital medical information.  This is for the safety of the swimmer.

 

Following an enquiry for a swimming place it may be necessary to place the swimmer on one of our waiting lists. This list is only accessible by the JKM Swimschool Director. This also applies for current swimmers who wish to have siblings placed on the waiting list.  Any pre-existing swimmer wishing to be placed on a waiting list internally for another day, time or venue will have their details stored and used in the same manner.

 

Data Sharing

 

There are instances when it is necessary to share at least partial information held to an outside source other than staff of JKM Swimschool.  This is usually only for banking purposes regarding fees.  Any other data sharing will be with prior agreement appropriately sought.

 

We assure you that the data you provide to JKM Swimschool is secure.  Data and details are used to ensure a child is safe, parents/guardians can be contacted, progression can be tracked, medical declarations can be assessed and lessons adjusted if required.

No data is ever passed onto 3rd party marketing companies.

 

 

JKMSwimschool Website

JKM Swimschool does not hold any data pertaining to swimmers or their parents/guardians within the website or any association to the website.

 

JKM Swimschool employ a contracted third-party provider to set up and assist with the running of www.jkmswimschool.co.uk, but there is no potential access to any data.  The JKM Swimschool website is used for informative purposes only.

 

 

 

Summary

 

JKM Swimschool works with its customers to provide a safe environment for its swimmers, and this includes the safety of their data.  Should you have any concerns relating to GDPR or data protection within JKM Swimschool please contact the Data Protection Lead, Deborah Bignell, using the communication methods provided upon enrolment.

JKM Swim School Data Protection Statement

JKM Swimschool takes Data Protection very seriously and our data protection statement is detailed below:

 

About Us

 

JKM Swimschool is registered with the Federation of Small Businesses (FSB) and the Amateur Swimming Association (ASA).

 

Purposes

 

JKM Swimschool will hold details provided by parents/guardians/swimmers and will use the data for the following purposes:

 

  • For maintaining accurate and up to date records,
  • To respond to any enquiries you may make,
  • To administer details with regard to any events in which the swimmer wishes to participate (and/or has permission to participate in),
  • To deal with any incidents involving the swimmer,
  • To create an individual profile for the swimmer so we can understand and respect preferences and monitor progress,
  • To create anonymised aggregated information about swimmers,
  • To enable JKM Swimschool to potentially secure funding,
  • To contact you about lessons, events, offers and opportunities available from JKM Swimschool by post, email, online or phone (where you have indicated you are happy to hear about these).

 

Recording Images

 

JKM Swimschool may record the lessons and events in which swimmers participate in, and general images of swimmers may form part of the information we hold and use. In addition to the purposes for general information set out above, JKM Swimschool may use these recordings and images for the purposes of education and training, swimmer analysis, promotion, performance, development and event analysis.  Permission will be sought prior to any images or recordings being used.

 

Other Uses

 

Where swimmer information may be used for additional purposes, such as medical information, you will be provided with further details of how this information will be used at the relevant time, should it occur.

 

Disclosure of Information

Should JKM Swimschool wish to publish any information with regard to the swimmer we will contact you prior to this to ensure you are happy for this to happen. We anticipate this to be news stories on the website.

 

Opt Outs

 

You have the right to refuse direct marketing and can do so by advising us at the time of enrolment.  Should you wish to opt back in at any point you are more than welcome to do so.

 

You are entitled to a copy of your personal data from JKM Swimschool (a small fee will be payable in each case) and to correct any inaccuracies in it.  For details of how to do this you should contact JKM Swimschool directly.

JKM Swim School Cancellation Policy

If you ever need to cancel a Private Swimming Class, the following rules apply:

  • 24 hours’ notice - No fee
  • 12 hours or less - Half the tuition fee
  • No show or no notice - Full Fee

JKM Swim School 2019 Photography/Videography and Photographing Swimmers Policy

JKM Swim School would like to inform parents that there is a "NO PHOTOGRAPHY/VIDEO POLICY" in place during lessons or when other classes are running at the same time as JKM Swim School.  Our Policy only refers to sessions where JKM Swim School has sole use of the pool either for swimming lessons, training sessions or galas.

 

This policy applies to ALL parents and photographs taken on film or digital camera (including mobile phones) and all sorts of moving pictures including video recordings and video streaming.

 

The terms “child” or “children” include anyone under the age of 18 years.

 

Whilst the great majority of images are appropriate and are taken in good faith, it is a fact that images can be misused and children can be put at risk if common sense procedures are not observed.  These procedures are set out below and taken from the ASA good practice guidance as detailed in Wavepower.

 

Aims of this Policy:

 

First, as in matters concerned with the safeguarding of children,JKM Swim School, in line with ASA policy aims to establish and develop good practice.

 

Second, the policy and procedures aim to help JKM Swim School avoid three potential sources of child abuse:

 

a.         The use, adaption, or copying of images for child abuse, either on the Internet or in print

 

b.         The possible identification of a child when an image is accompanied by significant personal information, which can lead to the child being groomed.

 

c.         The identification and locating of children where there are safeguarding children concerns.  Such cases would include, for example, children who could be compromised by an image because:

 

  • They are removed from their family for their own safety
  • There are restrictions on their contact with one parent following a parental separation.
  • They are a witness in criminal proceedings.

 

Recommended best practice

 

1.         The publishing of a photograph or swimmer under 18 either on a notice board or in a published article or video recording (including video streaming) of swimming competitions (Publications) should only be done with parents’ consent.

 

2.         A parent or guardian has a right to have children photographed. The exercise of this right of refusal will not be used as grounds for refusing entry into a swimming competition. Therefore any photo that may go to press or on a notice board, be it through a member of the club or official photographer, should have a received parental consent before publishing/displaying the photo, preferably in writing. The attached form should be completed when swimmers join the club.

 

3.         Once a parent has signed the club’s Photography Book Register we are happy for them to take photos on the belief that their swimmer is the main subject of the photograph. Other competitors nearby may be included in the shot but should not be the main subject of the photo. However, another person can object to a parent/carer taking a photo if they believe their child, not the child of the photographer, to be the main subject of the photo.

 

4.         The ASA guidelines on photos for publication which JKM Swim School are happy to follow are that ALL photographers must observe generally accepted standards of decency in particular:

 

  • Action shots should be a celebration of the sporting activity and not a sexualised image in a sporting context

 

  • Action shots should not be taken or retained where the photograph reveals a torn or displaced swimming costume.

 

  • Poolside shots of children should normally be above the waist only in a swimming costume, though full length tracksuit shots are approved.

 

  • Photographs should not be taken from behind swimming blocks at the start of a race or exhibit young swimmers climbing out of the swimming pool.

 

  • Published photographs may identify the swimmer by name and club but should not state the swimmer’s place of residence or school attended.

 

JKM Swim School do not wish to stop parents photographing their children, at their moments of glory, but we have to ensure that we do all we can to safeguard children’s well being in the current climate of concern.

 

The Official Photographer

 

The aim of each official photographer should be to help celebrate and promote swimming. When taking an image they should be asked to:

 

  • Focus on the activity rather that the individual child.

 

  • Include groups of children rather than individual if possible.

 

  • Ensure all those featured are appropriately dressed.

 

  • Represent the broad range of youngsters participating in swimming – boys and girls, children with disabilities, members of minority ethnic communities.
  • Photographers should be invited to apply for inclusion in the ASA list of designated children’s photographers, explaining to them that they will be screened and trained by the ASA on safeguarding children matters before they are placed on the list.

 

Clubs should screen applicants for their suitability (just as they would check any other member of staff or volunteer working with children) and then provide training for them in the club’s Safeguarding Children policies and procedures. The official photographer (whether a professional photographer or member of the club staff) should receive clear instructions, preferably in writing, from the club at an early stage.

 

Clubs should provide them with a copy of this policy and a clear brief about what is appropriate in terms of content – images should not be allowed to be taken outside the activity being covered.

 

Clubs should determine who will hold the images recorded and what is to be done with them.

 

Policy on videoing children during club sessions

 

The videoing of children during club sessions is not recommended. Any videos that are taken would have to be justified by the club as to why this video has been made, eg, to assist in swimming stroke development).

 

Assuming a video is takenthen, the written consent is required from the parents of the children with an invitation to the parents to attend the videoing and subsequently view the video.  Any concern regarding the video should be made and the video not used.

 

After videoing, unless it can be justified as to why the video is to be kept the video should be destroyed once it has served its purpose.

 

Additionally, the person taking the video should be extremely careful in the content of the video.

 

Mobile phones

 

Mobile phones should be registered as a camera if it is to be used in that capacity in line with our policy. JKM Swim School does not support the banning of phones, as children need them to keep in touch with parents, particularly in emergencies. Please remember that any photos taken should fall within our guidelines and that if mobile phones are taken into changing rooms, the facility to take photos must not be used.

 

The posting of Photographs with or without names of children on the Club Website

 

We do not post individualised photographs on our website or use in any printed materials. Neither do we use identifying names as this could lead to a child being approached and placed in a vulnerable position.

 

The only exception to this policy is where the child’s parent or carer provide specific written consent to the club publishing photographs. This consent may be withdrawn at any time and JKM Swim School will take all reasonable steps to respect the wishes of the parent/carer.